Site induction record. A printable site induction record — what the person was told, what was checked before they were let on, and their signature against it.
This is the paper version. BuildOptix does the same job on a phone, with the record filed against the site and the operative automatically.
What is on the sheet
- The person, their employer, their trade and the work they are here to do
- Identity, right to work where the contractor checks it, and cards or tickets seen
- Site rules, boundaries, no-go areas, speed limits and site-specific hazards
- Emergency arrangements: alarm, muster point, first aid, nearest hospital and who to tell
- Welfare, PPE required, permits that apply and how to report a hazard or a near miss
- Confirmation they have been briefed on the RAMS for their own task, and a signature from both sides
Why this record matters
An induction is the one moment every single person on site passes through, which makes it the cheapest control available and the one most often rushed. A record that proves somebody attended is worth having; a record that shows what they were actually told is worth considerably more.
The line that does most work is the last one. Site induction and task briefing are different things, and a person who has been inducted onto the site has not been briefed on how to do their job safely. Asking at induction whether the RAMS briefing has happened is how the gap gets noticed on the first morning instead of after an incident.
Site-specific hazards deserve more than a printed list. The value of an induction is the stuff that is true of this site and no other — the live overhead line at the north gate, the fragile roof on the old block, the fact that the main road access is one-way after ten. Generic content is what makes people stop listening.
The record is also the first thing anybody reaches for after an incident, so what it does not say matters. An induction record with a tick against 'site rules explained' and nothing else is evidence that an induction happened and no evidence at all about what was in it.
Use it with
- Toolbox talk recordA printable toolbox talk record — the subject, what was actually covered, who attended, what they raised and what was done about it.
- Subcontractor competence checklistA printable checklist for assessing a subcontractor before they start — organisational capability, insurance, RAMS, the people they are sending and the evidence behind each.
- RAMS templateA printable risk assessment and method statement — the hazards and controls on one side, the sequence of work on the other, and the briefing record that proves the gang was told.
- Accident report formA printable accident, incident and near miss report form — what happened, who was involved, what was done, and whether it needs reporting under RIDDOR.
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Contains public sector information licensed under the Open Government Licence v3.0. General guidance, not legal advice. Checked October 2026.