Site inspection record. A printable site safety inspection record — a structured walk of the site, what was found, who owns each finding and whether it was closed.
This is the paper version. BuildOptix does the same job on a phone, with the record filed against the site and the operative automatically.
What is on the sheet
- Site, inspector, date and the areas covered by this walk
- Access, welfare, housekeeping, segregation of people and plant
- Work at height, edge protection, scaffolds, ladders and mobile towers
- Excavations, services, temporary works and anything being supported
- Plant, lifting equipment, electrical supplies and their inspection records
- Findings with a severity, an owner and a target date, and a close-out column with evidence
Why this record matters
The site inspection is the control that catches what the paperwork missed. RAMS describe how the work should be done; the walk shows how it is being done, and the gap between the two is the entire point of the exercise.
A structured route matters more than a long list. An inspector who covers the same areas in the same order finds the thing that has changed; one working from a blank page records whatever was most visible that morning. The groupings here are conventional and are a prompt rather than a specification.
Severity is on the sheet because without it everything is equal and nothing gets fixed first. An unguarded excavation and an untidy welfare unit are both findings, and a list that treats them the same will see the welfare unit tidied on Monday.
The close-out column is what separates an inspection regime from a collection of inspections. A finding that is raised, owned, dated and evidenced closed is a control; a finding raised four weeks running on four separate sheets is a record of somebody noticing the same thing and achieving nothing.
Use it with
- Site diary templateA printable daily site diary — who was on site, what was done, what was delivered, what stopped work and anything that will be argued about later.
- Toolbox talk recordA printable toolbox talk record — the subject, what was actually covered, who attended, what they raised and what was done about it.
- Permit to workA printable permit to work for the jobs that need one — hot work, confined space, excavation, live services, roof work — with the precautions, the time limits and the hand-back on one sheet.
- Accident report formA printable accident, incident and near miss report form — what happened, who was involved, what was done, and whether it needs reporting under RIDDOR.
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Contains public sector information licensed under the Open Government Licence v3.0. General guidance, not legal advice. Checked October 2026.